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NCAS Project Assistant


Position: ​Full-time, Permanent
Language: Fully bilingual (French/English)
Location: Hybrid – a combination of working from home and from our beautiful offices at 200 Granville St. in Vancouver, BC.
Starting Compensation: The starting range is $58,000-$64,000 plus a generous total rewards package that includes a municipal pension plan
Start date: As soon as possible.

​The opportunity

Are you eager to put your well-honed communication and coordinating skills to work for a values-based organization that’s helping solve the nursing crisis? Do you thrive on details and on ensuring that projects and teams run at their best? And does your energy, enthusiasm, and professional approach help establish excellent relationships with stakeholders, suppliers and office teammates? If so, this full-time job may be for you! 

As an integral member of the Nursing Community Assessment Service (NCAS) at the BC College of Nurses and Midwives, the Project Assistant (PA) is key to ensuring the range of provincial and national projects move forward successfully. The PA works independently to balance priorities and workflow to provide efficient and effective support to the NCAS team and its projects. The PA manages deadlines and time pressures, and exercises initiative, judgement and problem-solving skills to complete work. 

This is an ideal role for a confident, energetic and adaptable self-starter who can communicate fluently in French and English, and who may be interested in moving into project management in the future

Who we are

The Nursing Community Assessment Service is part of the BC College of Nurses and Midwives. NCAS runs a high-stakes competency assessment that helps nursing regulators across the country make decisions about whether or not potential registrants are safe and ready to enter practice. 

BCCNM is empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable. 

As western Canada’s largest health profession regulator, we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect the communities we serve, and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

 Each of us strives to meet our commitment to the following values to maintain a workplace that is welcoming, respectful, and supports the well-being of every BCCNM employee:

  • Trust is essential
  • Better together
  • Speak the truth
  • Protect the public
  • Stay curious

What we offer you​

Our office is located at 200 Granville Street in Downtown Vancouver. To support a healthy work-life balance, we operate using a hybrid model. Employees enjoy a collaborative environment that offers flexibility to work both on-site and remotely each week. 

As a valued member of our team, you can expect to be treated respectfully and professionally. While the workload is often busy, we are committed to supporting our staff to achieve work life balance. We value our staff and provide opportunities to thrive through professional development. 

Aside from the opportunity to be part of a passionate team contributing to our important mandate of protecting the public, BCCNM offers an attractive compensation and benefits package for regular employees that includes generous annual vacation, 100% company-paid group health and dental benefits, participation in the Municipal Pension Plan, along with many other programs designed to promote employee health and well-being.

Responsibilities

The Project Assistant supports NCAS projects and will:

  • Engage in English and French with a broad range of stakeholders (government, subject matter experts, academic institutions, field-testers, etc) for a variety of project-related goals, including building and maintaining understanding of NCAS initiatives, SME recruitment, survey administration, etc.
  • Recruit, foster ongoing engagement with, and assign subject matter experts to a variety of NCAS projects
  • Organize and prepare a variety of project presentations, project charters, and project communications
  • Provide logistical support for all projects and events, including the planning of workshops, training sessions, and general project meetings (online and in-person)
  • Manage deadlines and time pressures, and exercise initiative, judgement and problem-solving skills to complete the work
  • Manage all documents, systems and databases to ensure projects run smoothly
  • Develop and update NCAS’ policies and procedures, guidelines and manuals as required
  • Develop, administer and analyze surveys in collaboration with NCAS Managers to support project data and evaluation strategies
  • Research, collate data and report on trends
  • Support assessment operations as needed including running field testing, proctoring, interviewing, document production
  • Perform general administrative duties to support projects including invoicing, data entry, contract preparation, engaging with suppliers, etc.
  • Foster and maintain an organizational culture that promotes diversity, inclusion, mutual respect, teamwork, and service excellence.
NOTE: Some evening and weekend work may be required.

Education & skills

Our ideal candidate will possess the following qualifications:

  • A minimum of a post-secondary certificate or bachelor’s degree
  • A minimum of three years of related experience supporting projects and/or programs
  • Fully bilingual (French as a First language preferable) written and oral, is essential
  • Exceptional interpersonal skills, and be able to demonstrate effective communication, collaboration and customer service skills
  • Demonstrable experience engaging with a range of stakeholders including government, suppliers/vendors, and work teams
  • Demonstrable experience in developing guidelines and policies, and skill in visual communications including PowerPoint and/or other presentation software
  • Experience organizing all logistical aspects of meetings and workshops (both in person and online)
  • Advanced skills in standard office software applications, in particular, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Visio)
  • Demonstratable skills using project management software and database management
  • Experience with navigating social media (website, Facebook, LinkedIn)
  • An ability to take initiative and exercise independence of judgment and action with minimal supervision
  • An ability to be detailed oriented, and to organize and prioritize own work with minimal supervision
  • An eagerness to learn and grow, and to take on new projects and assignments
  • An ability to maintain confidentiality and discretion of information received while performing regular work functions

How to apply

We offer accommodation for applicants with disabilities to take part in the selection process. If we contact you about an interview or testing, please let us know if you require accommodation. We keep all information in relation to accommodation confidential. 

Please forward your resume in either French or English indicating where you learned of this opportunity, to careers@bccnm.ca. ​In your cover letter, please tell us what interested you about this role. Please use Project Assistant in the subject line of your email. ​Applications will be accepted until the position is filled.

Note: References, education and professional credential verifications, a criminal record check and technical testing through a third-party agency will be required for all final candidates.

While we appreciate all responses, only shortlisted applicants will be contacted.

To learn more about NCAS, please visit www.ncasbc.ca. Thank you for your interest in NCAS and the BC College of Nurses and Midwives.​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​