The BC College of Nurses & Midwives (BCCNM) is hiring a Records Analyst to ensure the efficient and accurate storage of and access to the College’s records, as well as protection and integrity of records based on compliance with records-related policies, legislative and regulatory requirements. You will work closely with the Information Management Team to support staff throughout the College, and key stakeholders.
You are a problem solver and love to learn new concepts, while applying knowledge gained from archival studies, as well as digital records management. You thrive in a collaborative and interdisciplinary environment where issues are openly shared and solved. You make good decisions based on analysis, experience, and good judgment. You are client-focused and data driven.
Please note: On Sept. 1, 2020, the BC College of Nursing Professionals (BCCNP) and the College of Midwives of British Columbia (CMBC) amalgamated to become the British Columbia College of Nurses and Midwives (BCCNM).
BCCNM is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, registered nurses, registered psychiatric nurses, registered midwives, and nurse practitioners in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical and meets the standards that society views as acceptable.
At BCCNM each of us strives to meet our commitment to the following values to maintain a workplace that is respectful and supports the well-being of every BCCNM employee:
As a member of the team, you can expect to be treated in a respectful and professional manner. While your workload will be busy, the College supports staff in achieving a healthy work-life balance.
Reporting to the Manager, Information Management, the Records Analyst supports the operation and maintenance of the College’s records management program. Applying theory and practical application, the Records Analyst assists in the development and implementation of policies, procedures and guidelines related to the creation, maintenance, storage, retention, retrieval and destruction of physical and digital documents and records.
Develops and implements a comprehensive file plan that supports the creation, maintenance, disposal, security and access to the College’s records.
Supports the college’s information management system for structured and unstructured data. Ensures processes are standardized within the College’s information management systems and the functions and features support the usability and retrievability of records.
Meets with staff and teams throughout the organization to understand the records they produce and to support staff in maintaining an effective records management approach.
Administers the migration of legacy paper and electronic records into the College’s information management system. Develops and implements standards for metadata, ensures the appropriate metadata are properly and completely entered, and documents are filed and classified in a logical and accessible manner.
Maintains a product road map and prioritized backlog of system enhancements for the College’s recordkeeping system that support the business needs of the College. Coordinates with the Project and Process Supports Team to address bugs in the product and to implement features based on the prioritized backlog.
Conducts appraisal of analogue and digital records, evaluating the archival value of records by determining their administrative, fiscal, and legal use. Facilitates the destruction of records in accordance with the College’s approved records retention schedule.
Administers the document imaging project including tracking progress, instituting controls and reviewing the proper capture, storage and preservation of records.
Assists in the development and implementation of records and information management policies, procedures, guidelines and standards. Researches and monitors the roll out of specific technological tools in relation to information governance, security and privacy and to provide input and develop recommendations for improvements in records management systems, policies and procedures as appropriate.
Provides records and information management services to stakeholders, including guidance and support in the retrieval of records, and advice on records management such as the creation and implementation of guidelines for records maintenance, retention and protection.
Assists in identifying and responding to information requests under the Freedom of Information and Privacy Act, the Health Professions Act and e-discovery.
Assists in the development of a disaster recovery plan by assessing records and preparing lists of vital records.
Works with the Senior Information Security Analyst and Corporate Risk Analyst to provide inputs on risk assessment relating to records, security and privacy and to provide recommendations to mitigate risk for information governance.
Works with the Learning and Development Specialist to conduct records management training and assists in developing training materials to meet users’ needs.
Fosters and maintains an organizational culture that promotes mutual respect, teamwork, and service excellence.
Master’s degree in Archival Studies or Information Management
5 to 6 years of experience in records, archives, and information management is preferred; however, candidates with 1 to 4 years of experience may also apply
Formal training/knowledge of relevant records management legislation, standards and principles and best practices including General Accepted Recordkeeping Principles (GARP), ISO 15489 and ISO 23081
Demonstrated understanding of the lifecycle of records with the ability to work in a hybrid environment of paper and electronic records
Demonstrated ability to translate records management standards, principles and best practices and operationalize these concepts into an information management system, business processes and activities that users can relate to
Demonstrated experience with conducting functional analysis of records, developing file plans, and identifying vital records
Excellent oral, written and interpersonal communication skills. Ability to use audience appropriate communication and language to present information and to convey concepts
Outstanding organizational skills and attention to detail
Ability to establish and maintain strong relationships with stakeholders
Demonstrated problem solving and analytical thinking skills
Ability to work effectively independently and as a collaborative member of a team
Experience with operationalizing the management of paper and electronic records, records classification and appraisal
Experience working with SharePoint an asset
References, Education and Professional Credential Verifications, and a Criminal Record Check will be required for all final candidates.